Catering and Bar Services
It is recommended that catering is provided by a Key West caterer. This ensures that all Key West laws and policies are followed. No alcohol shall be served or given to any person except by a licensed, insured vendor. If alcohol is being served, the vendor must supply us with the appropriate licenses, permits and insurance 30 days prior to the event.
Customer shall maintain the following minimum insurance coverage: $5,000 per person and non-liability medical payment; liability coverage of $25,000 per person per incident with a minimum aggregate liability of $1,000,000.
Facility Rental Times and Details
The Gardens at West Martello is a public space and open to visitors from 9:00 AM to 5:00 PM. Events can certainly be held during those hours, but areas cannot be cordoned off for your use. After the gates close at 5:00, the gardens are yours! Rehearsals can be held at the gardens during regular business hours and must be scheduled.
Customer is responsible for compliance with local laws and ordinances relating to sound control and may not create unreasonably excessive noise, given the facility’s proximity to residential areas. No amplified sound is permitted after 11:00 p.m. Customer will cooperate with KWGC to resolve any noise complaint, and will reduce the volume of amplified sound if requested by KWGC’s representative.
Decorations and Usage
We ask that no glitter/confetti use or stapling to trees/structures occurs. We want to keep our facility looking clean and our birds and other creatures safe.
At the time of the contract submission we require a 50% non-refundable deposit, with the balance due 30 days prior to the event. Cancellation after initial signing of the Event Agreement and prior to the event date will result in forfeiture of any and all deposits made to date.
Rental Fees (as of June 15, 2019)
Minimum fee for events during normal garden hours
Minimum fee for events that begin or conclude outside normal garden hours
Minimum fee for event with more than 40 people
Minimum fee for event with third-party caterer
Each additional hour
Surcharge for Friday/Saturday evening events between
December 1 and April 30
Please contact a wedding specialist at the gardens to determine the dates available, the exact cost and time needed for an event, including set-up and breakdown time, and to answer any other questions you have. If you are in town, we will be happy to take you on a tour of the gardens. You may contact the garden directly at 305-294-3210, or by email at firstname.lastname@example.org.
Once your details are arranged, use the button below to download the Event Agreement to your computer. After downloading and saving to your computer, it should be completed and electronically signed using Adobe Reader, which has features in it that you will need to use. If you do not have the free Adobe Reader software, you will need to download it to your computer: https://get.adobe.com/reader/.
Note that the section Summary of Rental Fees is to be completed after your consultation with the Gardens’ wedding specialist, when the price quote has been made available to you.)
Once completing the form, please save the completed form on your computer and then send the form to us (as an attachment) via the above email address. Be sure to include your event name in the subject line. We will electronically sign and send back the approved Event Agreement via email for your records.
Payments to secure your booking and/or pay final balances can be made using the Venue Payment button below.